RRA Board Meeting Minutes

Date/Time: 10/12/22 7:00 PM        Location: Archery Club

Attendees: Grant Dunham, Ryan Langseth, Cole Frederick, Jim Bisson, Darin Johnson, Jason Whitesock, John Brewinski, Calvin Thelen, Emily Dumbeck Meeting called by President Type of meeting Board Meeting Facilitator Grant Dunham Note Taker Emily Dumbeck Agenda Outline *Bold font items presented for approval Agenda Outline ·         Call the Meeting to Order – 7:00 pm ·         Review August Meeting Minutes o   Motion to Approve – Cole Frederick o   Seconded – Jason Whitesock ·         Old Business o   New Outdoor Cams §  Nothing new o   Lockers           §  Discussed how to pay and plan. When fees start.  o   Range Work Items §  A/C Vent into clubroom §  Clubroom paint color ·         White/off-white/dark-white §  Leaky garage door ·         Got quote, spendy wait till it’s a problem. §  South door ·         Should be done before winter, weather strip should do it ·         New Business o   Curb Stop o   Leagues §  Discussed probable start dates and how leagues should look this year o   Inside Door Lock §  Discussed adding another reading so don’t have to worry about getting locked out o   Snow Removal §  Approved neighbor to plow back alley for their septic access §  Approved to use same guy this winter to plow ·         Next meeting:  11/09/2022 7pm @ RRA club ·         Meeting Adjourned 8:10 pm o   Motion – Cole Frederick Second – Jason Whitesock

RRA Board Meeting Minutes

Date/Time: 09/14/22 6:00 PM        Location: Archery Club

Attendees: Grant Dunham, Ryan Langseth, Justin Brooks, John Marchell, Cole Frederick, Jim Bisson, Jason Whitesock, John Brewinski, Calvin Thelen, Emily Dumbeck Meeting called by President Type of meeting Board Meeting Facilitator Grant Dunham Note Taker Emily Dumbeck Agenda Outline *Bold font items presented for approval Agenda Outline ·         Call the Meeting to Order – 6:00 pm ·         Review August Meeting Minutes o   Motion to Approve – John Marchell o   Seconded – Justin Brooks ·         Treasurers Report o   Account Status / Expense Report ·         Old Business o   New Outdoor Cams §  Nothing new o   Lockers           §  Installed o   Range Work Items §  Want to get roof sealed before winter sets in o   Football Pool Books §  All sold o   GFPB Multi-use Facility / New Building §  Marty from ND Game and Fish will be at next meeting to discuss funding options. ·         New Business o   Insurance §  Issue occurred, but has been resolved o   Assessments §  Discussed meeting with city to protest cost o   Budget §  Motion - Jason Whitesock §  Second - John Brewinski o   Election of Officers §  President ·         Grant Dunham - unanimous vote §  Vice President ·         Ryan Langseth – unanimous vote §  Treasurer ·         Justin Brooks - unanimous vote §  Secretary ·         Emily Dumbeck - unanimous vote §  Motion to approve ballet as is - John Brewinski §  Second – Cole Frederick ·         Next meeting:  10/12/22 7pm @ RRA club ·         Meeting Adjourned 7:45 pm o   Motion – Justin Brooks o   Second – Jason Whitesock

RRA Board Meeting Minutes

Date/Time: 08/10/22 7:00 PM        Location: Archery Club

Attendees: Grant Dunham, Ryan Langseth, Justin Brooks, John Marchell, Cole Frederick, Jim Bisson, Jason Whitesock, John Brewinski, Calvin Thelen, Max Hoefs, Emily Dumbeck Meeting called by President Type of meeting Board Meeting Facilitator Grant Dunham Note Taker Emily Dumbeck Agenda Outline *Bold font items presented for approval Agenda Outline ·         Call the Meeting to Order – 7:00 pm ·         Review June Meeting Minutes o   Motion to Approve – Justin Brooks o   Seconded – Jason Whitesock ·         Treasurers Report o   Account Status / Expense Report o   Motion to Approve – Jason Whitesock o   Seconded – John Brewinski ·         Old Business o   New Outdoor Cams §  Nothing new o   Lockers          §  Installed §  $30 per year BYOL (Bring your own lock) §  Motion to Approve – Jason Whitesock §  Seconded – John Marchell o   Carts §  Nothing new o   Range Work Items §  Want to add electricity to garage, paint, Roof (seams to be resealed) o   Blocking for alley easement §  City gave go ahead to do whatever o   GFPB Multi-use Facility / New Building §  Discussed options and ideas §  Discussed funding options ·         New Business o   Budget for Annual Banquet §  Motion to Approve – John Brewinski §  Second – Ryan Langseth o   Football §  Brew heading it §  Should be ready to go soon o   Suggestion §  Arrows in sealing suggested net ·         Discussed and not sure if there’s much we can do about it ·         Next meeting:  9/14/22 6pm @ RRA club ·         Meeting Adjourned 8:00 pm o   Motion – Jason Whitesock o   Second – Jim Bisson

RRA Board Meeting Minutes

Date/Time: 07/20/22 7:00 PM        Location: Archery Club

Attendees: Grant Dunham, Ryan Langseth, Justin Brooks, John Marchell, Cole Frederick, Jim Bisson, Darin Johnson, Cole Frederick, Emily Dumbeck

Meeting called by	President
Type of meeting	Board Meeting
Facilitator	Grant Dunham
Note Taker	Emily Dumbeck

Agenda Outline *Bold font items presented for approval

Agenda Outline

• ·         Call the Meeting to Order – 7:00 pm
• ·         Review June Meeting Minutes
• o   Motion to Approve – Jim Bisson
• o   Seconded – Justin Brooks
• ·         Treasurers Report
• o   Account Status / Expense Report
• o   Motion to Approve – John Marchell
• o   Seconded – Cole Frederick
• ·         Old Business
• o   New Outdoor Cams
• §  Not hooked up yet due to weather
• o   Lockers           
• §  Pick a day and set them up
• o   Carts
• o   Range Work Items
• §  Still stuff to do need to pick day and crews for projects
• ·         New Business
• o   GFPB Multi-use Facility
• §  Discussed what we would be looking for in a new building and if we could utilize the GFPB facility.
• o   Summer League
• §  Email to be sent out.
• o   Annual Budget Meeting
• §  Sept 14^th
• §  Pizza and beer
• §  Elections
• ·         Next meeting:  8/10/22 7pm @ RRA club
• ·         Meeting Adjourned 8:00 pm
• o   Motion – Jim Bisson
• o   Second – Cole Frederick

RRA Board Meeting Minutes

Date/Time: 5/18/22 7:00 PM        Location: Archery Club

Meeting called by	President
Type of meeting	Board Meeting
Facilitator	Ryan Langseth
Note Taker	Jason Whitesock

Agenda Outline *Bold font items presented for approval

Agenda Outline

●        Call the Meeting to Order – 7:00 pm

●        Review March Meeting Minutes

o   Motion to Approve – Jim Bisson

o   Seconded – John Brewinski

●        Treasurers Report

o   Account Status / Expense Report

o   Motion to Approve – Darin Johnson

o   Seconded – Jim Bisson

●        Old Business

o   New Outdoor Camera

▪          Test one outdoor camera on door

▪          Test one camera on workbench

o   Lockers

▪          Needs to be assembled

▪          Field trip to storage

o   Carts

▪          Ryan to figure out what’s needed and then make proposal

o   Range Work Items

▪          Went over list, need to prioritize then divide and conquer

▪          Back Room organization by end of June

●        New Business

o   Insurance

▪          Bid out Building Insurance

o   New bag for paper tuning

▪          Replace by Max using target from back storage

▪          Order 10 Bag Targets

o   Bow Press

▪          Ultra adapter has bent mounting bracket

▪          Buy Replacement rubber covers for fingers and Ultra adapter brackets

▪          Motion: Brew & Second: Cole: Passed

●        Next meeting:

o   June 8, 2022 7pm @ RRA club

●        Meeting Adjourned:

o   Motion – Ryan Langseth

o   Second – Cole Frederick

RRA Board Meeting Minutes

Date/Time: 3/09/22 7:00 PM        Location: Archery Club

Attendees: Grant Dunham, Ryan Langseth, John Marchell, Cole Frederick, Jim Bisson, Darin Johnson, John Brewinski, Emily Dumbeck

Meeting called by	President
Type of meeting	Board Meeting
Facilitator	Grant Dunham
Note Taker	Emily Dumbeck

Agenda Outline *Bold font items presented for approval

Agenda Outline

• ·         Call the Meeting to Order – 7:00 pm
• ·         Review January Meeting Minutes
• o   Motion to Approve – Jim Bisson
• o   Seconded – Cole Frederick
• ·         Old Business
• o   Lighting
• §  Done
• o   Leagues
• §  300 – Done
• §  3D – About half way through season
• o   Water Fountain – Electrical
• §  Need to install GFI outlet
• o   Change of Non-Profit status
• §  Discussed pros and cons of status change
• o   New Outdoor Camera
• §  Looking into cameras that would work with new system
• ·         New Business
• o   Accessibility for Non-members
• §  Discussed different options
• o   Lockers
• §  Needs to be painted, don’t have priced yet
• o   Carts
• §  Looking for welding member, just need materials
• o   Target Order
• §  Need to do inventory
• §  Paper target need to be ordered for sure
• ·         Open it up to member to bulk order?
• o   New Printer
• ·         Next meeting:  @ RRA club
• ·         Meeting Adjourned 7:45 pm
• o   Motion – John Brewinski
• o   Second – Darin Johnson

RRA Board Meeting Minutes

Date/Time: 1/12/22 7:00 PM        Location: Archery Club

Attendees: Grant Dunham, Ryan Langseth, Justin Brooks, John Marchell, Cole Frederick, Jim Bisson, Darin Johnson, John Brewinski, Emily Dumbeck

Meeting called by	President
Type of meeting	Board Meeting
Facilitator	Grant Dunham
Note Taker	Emily Dumbeck

Agenda Outline *Bold font items presented for approval

Agenda Outline

• ·         Call the Meeting to Order – 7:00 pm
• ·         Review December Meeting Minutes
• o   Motion to Approve – John Marchell
• o   Seconded – John Brewinski
• ·         Treasurers Report
• o   Account Status / Expense Report
• o   Motion to Approve – Jim Bisson
• o   Seconded – Ryan Langseth
• ·         Old Business
• o   Door Access / Key Fobs
• o   Lighting
• o   Leagues
• §  3D
• ·         Starting February 1st
• §  300
• ·         Members pay $40
• ·         Non-members pay $50
• o   Water fountain
• §  Discussed fountain with vs. without water-bottle filler
• o   Change of Non-Profit status
• §  Still talking to people to figure out the process
• o   New Outdoor Camera
• §  Hold off till spring
• ·         New Business
• o   Accessibility   
• §  Discussed updating equipment for families to have more access
• o   State Shoot
• §  1/22/22. Still looking for volunteers.
• ·         Set next meeting: Feb. 9th, 7:00 pm @ RRA club
• o   Reschedule 3/9/22 7:00pm @RRA club
• ·         Meeting Adjourned 7:45 pm
• o   Motion – Darin Johnson
• o   Second – Cole Frederick

RRA Board Meeting Minutes

Date/Time: 12/8/2021 7:00 PM        Location: Archery Club

Attendees: Grant Dunham, Ryan Langseth, Justin Brooks, John Marchell, Calvin Thelen, Cole Frederick, Jim Bisson, Darin Johnson, John Brewinski, Emily Dumbeck

Meeting called by	President
Type of meeting	Board Meeting
Facilitator	Grant Dunham
Note Taker	Emily Dumbeck

Agenda Outline *Bold font items presented for approval

Agenda Outline

• ·         Call the Meeting to Order – 7:00 pm
• ·         Review October 13th Meeting Minutes
• o   Motion to Approve – Jim Bisson
• o   Seconded – John Brewinski
• ·         Treasurers Report
• o   Account Status / Expense Report
• o   Motion to Approve – Ryan Langseth
• o   Seconded – John Marchell
• ·         Old Business
• o   Key fobs
• §  New door access system installed
• §  Fobs need to be distributed and old ones brought in
• o   Computer
• §  Useable but some things need to be switched over
• o   Lighting
• §  Discussed the UFO lamps set up in back part, looking for new options
• o   Leagues
• §  3D
• ·         Email to be sent out
• §  300
• ·         Starting Jan 13^th
• ·         Going with new format
• ·         New Business
• o   Water fountain
• §  Looking at different options
• o   Change of Non-Profit status
• §  Discussed what needs to be done to apply
• o   Raffle Drawing
• ·         Set next meeting: December 8^th 2021, 7:00 pm @ RRA club
• ·         Meeting Adjourned 8:15 pm
• o   Motion – Jim Bisson
• o   Second – Calvin Thelen

We have installed a new door access system for the archery range and have tested it over the last few months. Because the old system uses a proprietary key fob format, we will have to replace all member's key fobs with new ones.

The new fob reader is mounted to the right of the door

Because the new system requires new fobs, we will be exchanging fobs next week during the start of 3D and 300 leagues, please stop by from 6:00-8:00 pm January 11-13th, Tuesday (3D League), Wednesday (New Member Orientation/Board Meeting), or Thursday (300 league) and pick up your new key fob.